When are personal profiles created automatically?

Personal profiles are automatically created when a person record is established in Core HR. This process ensures that every individual who is entered into the system as an employee or worker in the organization has a corresponding personal profile available for reference, management, and related HR functions. It streamlines data handling by linking the personal profile directly to the Core HR records, thereby enabling HR professionals and managers to easily access and manage employee information.

This automatic creation mechanism is crucial for maintaining data integrity within the system, ensuring that all relevant employee details are captured and available promptly upon the initial record creation. Consequently, any updates or changes to the employee's information can then be linked back to this established personal profile, maintaining a cohesive and organized repository of employee data.

In contrast, other scenarios, such as when an employee updates personal information or accesses their profile for the first time, may indeed reflect changes within the system but do not trigger the creation of a new personal profile. Similarly, the discontinuation of employment does not lead to the creation of a personal profile; rather, it may impact the status or accessibility of the existing profile. Thus, only the creation of a person record in Core HR is responsible for initiating the automatic formation of personal profiles.